Nowadays, the more people use mac computers, in addition to work, creating and saving documents is almost a daily use, but with the accumulation of documents and information, you may forget where to put an important piece of information? What is the name of the file you created in the first place? So how to quickly and effectively find the files you want? I’d like to share with you how to manage your Mac files well and effectively improve your work efficiency to keep your files organized!
Get a good name
This is the most important part of file management, and probably everyone has their own way of naming, but I think the best to use or this kind.
date_document_name_(content_overview)_version_number
the date so you know when the document was edited.
the document name so you know what the document is about.
the content overview lets you know what the document is about.
the version number so that you know which version of the document it is.
Get the document name right, and even if you forget where it is, you can use Spotlight in macOS to quickly search for it.
Multi-document batch numbering
1. Select the document you want to batch-name, right-click it, and choose Rename X items… 2.
2. Select Format from the drop-down box in the upper right corner, and choose Name and Index (or Name and Count, Name and Date) for the name format
3. Fill in the file name in Custom Format
4. When the settings are complete, click Rename
In addition to the batch number, you can also replace text or add text to the name
Color Marking
Color tagging allows you to add a color tag to your document, so you don’t have to create a bunch of new folders to categorize the document.
1. Select multiple or individual documents that you want to tag with a color
2. right-click and select color
3. Right click on the color tag in the Finder sidebar, you can rename the color tag, so you don’t need to remember the colors and usage